Public Tech Ops
Global Email Setup
This guide is for all Temples and Saber Guild council positions that are granted @saberguild.org email addresses.
To quickly access your global email directly without needing a Gmail account or other email client you can use the webmail portal here:
https://webmail.saberguild.club
If you are already using Gmail with a temple name or your own personal account and want to use the @saberguild.org with it there are some simple instructions you can follow to allow you to do the following.
- Receive email sent to your @saberguild.org address
- Send email as your @saberguild.org address
- Reply to emails as your @saberguild.org address
How to setup email sending in Gmail
Step 1 - Click on the Settings Cog
In the upper right of your Gmail account there is a big Cog icon, click it.
Step 2 - Click on See all Settings
Step 3 - Click on Accounts and Import
Step 4 - Click Add another email address
You will find "Add another email address" in the "Send mail as" section.
Step 5 - Fill the fields in the popup window
Name : set to what you want the name to be, this should be "<temple name> Temple" for temples or your saber guild council position.
Email address : Set this to your official Saber Guild email address
Treat as an alias : Leave this checked unless you know what you are doing
Click Next
Step 6 - Set the values for the Saber Guild mail server
SMTP Server : Should have automatically been set, make sure it is mail.saberguild.org
Port : Set to 465
Username : The full email address for your @saberguild.org email account
Password : Will have been sent to you separately.
Secured connection using SSL : Selected
Click on "Add Account"
Step 7 - Verify you own the account
For this step, you will need to log into your Saber Guild email account directly.
Go to https://saberguild.org:2096
Use your full email address and the password to log in.
Step 8 - Go to your Inbox
When you log in you will be given a somewhat confusing page, just click on the "open" button on the left side to go to your inbox.
Step 9 - Find and use the verification email
The email should have the subject like 'Gmail Confirmation - Send Mail as lothal_temple@saberguild.org'
Open this email and click on the Confirm your request link.
Step 10 - Click the Confirm in the new page the opened
You will be presented with a Gmail Confirmation page with a button that says "Confirm", click this and you are done!
Step 11 - Try it out - Send a mail as your new account
Go back to Gmail and click on Compose. In the Compose window click on the down arrow next to "From" at the top to see your new email address!
Now you can set your "To", "Subject" and a message and away it should go but now as your new account!
How to setup email receiving in Gmail
Assuming you have followed the steps in How to setup email sending in Gmail already, make your way back to the "Accounts (Steps 1 through 3).
Step 1 - Click on Add a mail account
In the Settings > Accounts and Import page look for "Check mail from other accounts".
Step 2 - Fill your email address
In the popup, set the email address and click Next.
Step 3 - Choose Import emails from my other account
Choose this option and click "Next"
Step 4 - Fill in the email server settings
Username: <full email address>
Password: <the account password>
POP Server: mail.saberguild.org
Port: 995
[ ] Leave a copy of retrieved message on the server : You can leave this unchecked or not, it's up to you
[ ] Always use a secure connection (SSL) when retrieving mail: Always good to be secure
[ ] Label incoming messages : This is a helpful tool for sorting what email came through the new account
Fill out all the details here, then click "Add Account"
Step 5 - Great Success
Refresh the settings page after a minute or two and you should see something like this.
FAQ
I already have a Gmail (or other) email account, what do I do with this ?
Great! First off, you do not need to get rid of your current email account! This is in addition to your own.
Secondly, you can use the @saberguild.org email account in addition to your current one and in many cases, almost seamlessly!
I have a different email address on PR material, do I need to replace them ?
No! You can use up your current stock of business cards, pamphlets, etc.
We suggest that you move to using the correct @saberguild.org address for any new materials you make
I have / had a @saberguild.org email that has a different address, what is happening with that ?
Your old address will be "grandfathered" with a redirect to your correct address so you may still receive email but you will not be able to send from it. Instead, you will be able to send from your new address.
We do not guarantee that your old @saberguild.org address will function in the long run, they will be sunset in time.
Why the new format
The new temple emails are easier to read, reduce the possibility of some unfortunate results of shoving them together ( jedha_temple vs jedhatetemple ) for example.
Also, we hope to set up automated provisioning and other tools, so, in addition to be easier and clearer to the reader, they are easier for other reasons too!
How do I use the new email account ?
Follow the instructions in How to setup email sending in Gmail and How to setup email receiving in Gmail
I have a different email client I want to use, what is the information I need ?
Using SSL / TLS
Username: lothal_temple@saberguild.org
Password: Use the email account’s password.
Incoming Server: mail.saberguild.org
IMAP Port: 993
POP3 Port: 995
Outgoing Server: mail.saberguild.org
SMTP Port: 465
IMAP, POP3, and SMTP require authentication.
If you cannot use SSL, please contact the archivists to discuss your issue.